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Now is the Time to Implement Web Conferencing

Now is the Time to Implement Web Conferencing

With the recent spike in COVID-19, the states are regressing into the stricter quarantine. Business owners need to adapt to the so-called new normal by adopting and using the technology available. Communication with stakeholders which include employees, customers, and suppliers is imperative.

Web conferencing offers the ability for internal teams to work together and discuss strategy face-to-face in real-time regardless of their locations. Businesses no longer have to be encumbered by different geographical locations necessitating travel time and expenses. Web conferencing can best be described as an online tool for parties from varied locations to collaborate. The cloud-based software can be used for mass communications reaching large audiences by using the platforms hosting features such as webinars (seminars) and webcasts (broadcasts).

If you’re new to web conferencing I suggest you consider starting with either Zoom or Microsoft Teams. Zoom is very popular at this time and I just installed it on both my iMac and Chromebook. Most businesses use the Microsoft Office suite (MS 365) may find MS Teams compatible with your software making the learning curve easier.

Zoom Meetings (zoom.com) (descriptions from Zoom website)
Some of the most exciting features of Zoom meetings include:

Easy adoption with WebRTC technology
Join from anywhere on any device
Access robust security solutions throughout
Built-in tools for screen sharing
HD video and audio calls
Support for up to 1,000 video participants and 49 videos
Meet securely with role-based user permissions
Streamlined calendaring services with Outlook and Google
Built-in recording and transcripts
Team chat both for groups and one-on-one messaging
Access to extra features like webinars, chat, and phone

Microsoft Teams (teams.microsoft.com) (descriptions from Microsoft website)
Work remotely and securely with online meetings.

Online meetings

Host audio, video, and web conferences with anyone. Get features such as scheduling assistance, meeting note-taking, screen sharing, meeting recording, and instant messaging.
Link: https://www.microsoft.com/en-us/microsoft-365/business-insights-ideas/resources/6-ways-to-make-virtual-meetings-more-efficient.

Live events

Hold any meeting live—large meetings, webinars, company-wide events, and presentations with up to 10,000 attendees inside or outside your organization—with Teams live events.

Live events link: https://www.microsoft.com/en-us/microsoft-365/live-on-demand-event-solutions

Large meetings link: https://www.microsoft.com/en-us/microsoft-365/business-insights-ideas/resources/are-you-ready-to-host-large-scale-virtual-presentations

Audio conferencing

Let people join meetings on the go with a global dial-in number or contact each other directly. All they need is a mobile device and Teams.

Plans and pricing link: https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/online-meeting#customerstoryregion2

Meeting devices

Start Teams meetings with one-touch join on Microsoft Teams Rooms devices from our certified partners Logitech, Xrestron, Polycom, Lenovo, HP, Yealink.

Devices link: https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/across-devices

If you have any questions or comments about this post please send me an email at nick@kbizbrokers.com

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